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Comprehensive Learning Management

A complete solution for apprenticeship training, quality assurance, and compliance management.

Learning features

🆕 Digital Enrolment System NEW!

Streamline your enrolment process with digital forms, e-signatures, and automated ILR generation

NEW!

Digital Forms & E-Signatures

Complete paperless enrolment with legally binding digital signatures.

  • Multi-party e-signatures (learner, employer, provider)
  • Dynamic form validation
  • GDPR compliant consent tracking
NEW!

Automated ILR Generation

Automatic ILR data creation from enrolment forms for ESFA compliance.

  • Automatic XML generation
  • Field mapping & transformation
  • Real-time ESFA validation
NEW!

Smart Enrolment Workflow

Guided multi-step process with approval workflows and automatic learner creation.

  • Save & resume capability
  • Approval/rejection workflow
  • Auto-creates learner upon approval

AI-Powered Intelligence

Leverage advanced AI to enhance learning and quality assurance

AI Predictive Dashboards

Role-specific AI-powered dashboards for Tutors, IQA, Management, and Quality teams.

  • AI risk predictions
  • Personalized insights
  • Performance trends

🚨 My User Dashboard

Comprehensive AI-powered dashboard with at-risk learner alerts and recommendations.

  • At-risk learner AI analysis
  • AI recommendations & priorities
  • Quality insights & trends

AI Ofsted Mock Visits

Voice-enabled AI inspector simulates realistic Ofsted inspections with comprehensive feedback.

  • Voice-enabled AI inspector
  • Auto-generated inspection reports
  • Document upload & analysis

Skills Scan (RPL) Assessment

Advanced RPL assessment with 3-party e-signatures and automated funding calculations.

  • 3-party signatures (Learner, Line Manager, LSC)
  • Auto funding & duration adjustments
  • IP tracking & audit trail

AI-Powered Chatbot Assistant

Context-aware AI assistant with predictive analytics and conversation memory.

  • Advanced NLP & intent recognition
  • Predictive learning outcomes
  • Proactive support suggestions

Smart Assessment System

Adaptive learning and assessment powered by AI.

  • Adaptive quizzes and tests
  • Real-time analytics
  • Personalized feedback

Daily Snapshot Reports

Stay informed with automated risk assessment reports.

  • At-risk learner alerts
  • Direct inbox delivery
  • Actionable insights

Help Center & Support

Comprehensive support system with video guides and academic integrity tools

Comprehensive Help Center

Video and text guides to support learners and tutors.

  • Video tutorials
  • Step-by-step guides
  • Searchable knowledge base

Academic Integrity Tools

Advanced plagiarism and AI detection for learner work.

  • Plagiarism detection
  • AI-generated content detection
  • Detailed similarity reports

Two-Factor Authentication

Enhanced security with 2FA for all user accounts.

  • SMS verification
  • Authenticator app support
  • Enhanced account security

Learning & Progress

Comprehensive tools for tracking and managing learning progress

Comprehensive Progress Tracking

Monitor learner progress in real-time with detailed analytics.

  • Real-time progress monitoring
  • Gap analysis reports
  • Progress visualization

EPA & Functional Skills

Track and manage end-point assessments and functional skills.

  • EPA phase tracking
  • Functional skills monitoring
  • Assessment templates

Off-the-Job Training

Track and manage off-the-job training hours and activities.

  • Hours tracking
  • Activity logging
  • Compliance monitoring

Microsoft Teams Integration

Seamless collaboration and meeting management within Teams

Meeting Management

Send Teams invites and manage meetings directly from the system.

  • Automated Teams invites
  • Manager invitations
  • Meeting scheduling

Attendance & Recording

Track attendance and access meeting recordings in one place.

  • Attendance tracking
  • Recording access
  • Centralized storage

Quality Team Access

Perfect for OBTLAs - join any team meeting via the system.

  • Direct meeting access
  • OBTLA support
  • Quality monitoring

Quality & Compliance

Tools for maintaining high standards and regulatory compliance

AI Enhanced IQA

AI-powered IQA plans, sampling insights, and dedicated dashboards.

  • AI IQA sampling insights
  • IQA AI dashboards
  • Enhanced IQA plans

Custom Reviews

Build your own reviews with customizable fields for each party.

  • Custom field configuration
  • Role-based permissions
  • Upload reviews (Word/PDF)

Live Reviews

Real-time review and feedback system for learners and tutors.

  • Real-time collaboration
  • Instant feedback
  • Progress tracking

Skills England API

Connect with Skills England API for course pathways and KSB mapping.

  • Skills England API connection
  • Course pathway mapping
  • Automated KSB mapping

Learner Notes

Add private or open notes to learner profiles for comprehensive tracking.

  • Private tutor notes
  • Open notes for learners
  • Comprehensive tracking

Training Management

Comprehensive tools for planning, delivering, and managing training programs

Delivery Plans

Create and manage comprehensive delivery plans for all training programs.

  • Structured planning
  • Timeline management
  • Resource allocation

Scheme of Works

Detailed schemes of work with learning objectives and assessment criteria.

  • Learning objectives
  • Assessment mapping
  • Curriculum structure

Training Plans

Personalized training plans tailored to individual learner needs and goals.

  • Personalized pathways
  • Milestone tracking
  • Progress milestones

Assessment & Compliance

Comprehensive assessment tools and compliance management

Gateway Declarations

Manage gateway declarations and readiness assessments for EPA.

  • Readiness assessments
  • EPA preparation
  • Compliance tracking

Identity Verifications

Secure identity verification system for learner authentication.

  • Secure authentication
  • Document verification
  • Compliance assurance

Certificates & Qualifications

Generate and manage certificates and qualification records.

  • Digital certificates
  • Qualification tracking
  • Achievement records

RPL Calculator

Advanced Recognition of Prior Learning calculator for accurate credit assessment.

  • Automated credit calculation
  • Prior learning assessment
  • Compliance validation

Accessibility & Support

Inclusive learning and comprehensive support features

Reasonable Adjustments

Support learners with reasonable adjustments and accessibility features.

  • Accessibility support
  • Individual accommodations
  • Inclusive learning

Curated Portfolios

Create and manage curated portfolios showcasing learner achievements.

  • Portfolio curation
  • Achievement showcase
  • Evidence collection

Employer Intent Declarations

Manage employer intent declarations and commitment tracking.

  • Commitment tracking
  • Document management
  • Compliance monitoring

Employer Dashboard

Comprehensive employer portal for tracking and managing learners

Employer Dashboard & Actions

Complete employer dashboard with action lists and learner management.

  • Employer login & dashboard
  • Action list & tasks
  • Learner oversight

Learner List

Comprehensive list of all learners with detailed information and status.

  • Complete learner roster
  • Status tracking
  • Quick access

Progress Tracking

Real-time progress tracking and analytics for employer visibility.

  • Real-time updates
  • Performance analytics
  • Employer insights

Additional Features

Enhanced tools for content delivery and communication

Podcast Management

Upload and play podcasts directly on the site.

  • Podcast uploads
  • Built-in player
  • Content organization

Center Announcements

Send notifications and announcements to learners.

  • Learner notifications
  • Important updates
  • Communication hub

Additional Courses

Supporting courses to enhance main course learning.

  • Supporting modules
  • Skill enhancement
  • Complementary learning

Tutor Support & Reminders

Tools to support tutors and ensure quality compliance

Recording Reminders

Remind tutors to record for Quality and Compliance purposes.

  • Automated reminders
  • Quality compliance
  • Scheduled notifications

Quality Monitoring

Comprehensive tools for monitoring and maintaining quality standards.

  • Performance tracking
  • Compliance reporting
  • Quality metrics

Enhanced Integration

Advanced system integration and automation capabilities.

  • Automated workflows
  • Smart notifications
  • System optimization

Content & Learning Management

Rich learning content and structured pathways for enhanced engagement

Podcast Management

Create and deliver audio learning content with persistent player across the platform.

  • Persistent audio player
  • Category organization
  • View & download tracking

Learning Paths & Modules

Structured learning journeys with modular content and progress tracking.

  • Custom learning paths
  • Modular content organization
  • Progress monitoring

Built-in Help Center

Comprehensive help guides and video tutorials for every feature.

  • Video & text tutorials
  • Searchable knowledge base
  • Role-specific guides

Advanced Security & Compliance

Enterprise-grade security and comprehensive compliance management

Identity Verification

Document verification system for secure learner identity confirmation.

  • Document upload & verification
  • Audit trail & compliance
  • Status tracking

Reasonable Adjustments

Comprehensive accessibility compliance and reasonable adjustments tracking.

  • Adjustment documentation
  • Evidence collection
  • Compliance monitoring

Passkey & 2FA Security

Modern authentication with passkeys, 2FA, and enhanced security features.

  • Passwordless passkey login
  • SMS & authenticator 2FA
  • Recovery codes backup

EPA & Portfolio Management

Complete end-point assessment preparation and portfolio curation

Gateway Declarations

Digital gateway readiness declarations for EPA preparation.

  • Multi-party sign-off
  • EPAO integration
  • Readiness tracking

Curated Portfolios

Professional portfolio curation with evidence collection and organization.

  • Evidence organization
  • KSB mapping
  • Professional presentation

Employer Intent Declarations

Digital employer sign-off for EPA readiness with workflow tracking.

  • Digital employer sign-off
  • Approval workflow
  • Compliance documentation

Break in Learning Management

Track and manage breaks in learning with automated MIS notifications.

  • Automated MIS notifications
  • Return date tracking
  • Compliance reporting

Quality Improvement Plans (QIP)

Create and track quality improvement initiatives with action plans.

  • Action plan tracking
  • Progress monitoring
  • Impact measurement

Self-Assessment Reports (SAR)

Comprehensive self-assessment reporting for quality assurance and Ofsted.

  • Automated data collection
  • Strength & weakness analysis
  • Export-ready reports

Ready to transform your training? Experience the power of Oaks LMS today.

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