A quality-first apprenticeship platform for training providers, colleges, and universities — gateway-ready delivery today, with an honest view of what is on the roadmap.
Capabilities marked Coming soon are on our product roadmap and are not yet available in demos.
Encode your standard in rules — not spreadsheets.
Configurable rules at task, KSB, programme, and gateway scope with recorded results.
Cohort delivery risk intelligence across OTJ variance, KSB lag, functional skills, and phase overrides.
Operational sampling with plans, batches, queues, and lead dashboards.
Paperless enrolment with e-signatures — without overstating funding automation.
Multi-party enrolment with legally captured electronic signatures.
Guided multi-step process with save-and-resume and approval workflows.
Oaks does not charge a per-learner enrolment module fee in published pricing.
Structured prior-learning workflows with multi-party accountability.
Multi-party prior-learning workflows with in-platform signatures and audit trail.
RPL outcomes aligned to programme funding and duration decisions.
Standards-native delivery that learners and tutors use every day.
KSB-centric evidence drawer — learners always know what to upload next.
Off-the-job training logging aligned to approved hours and categories.
Real-time learner progress with KSB status and gap visibility for tutors.
End-point assessment phase and functional skills tracking within the learner journey.
Tripartite review and feedback aligned to apprenticeship delivery.
Real-time review collaboration between learner, employer, and provider on the web.
Configurable review fields and role-based permissions for each party.
Private tutor notes and open notes on learner profiles for comprehensive tracking.
Employer visibility and engagement for tripartite accountability.
Dedicated employer dashboards and actions — included in Enterprise tier.
Real-time progress and compliance visibility for line managers and mentors.
Academic integrity and IFATE-aligned programme delivery.
AI-generated content and plagiarism checks on assessment evidence at scale.
IFATE standards alignment for programme and KSB mapping.
Courses, cohorts, and training plans for operational delivery teams.
Programme and cohort management with learner assignment and tutor visibility.
Personalised training plans with milestones tied to individual learner journeys.
Notifications and announcements to learners and staff from the centre.
Manage breaks, withdrawals, and completions with compliance in mind.
Track breaks in learning with return dates and compliance documentation.
Structured withdrawal and completion workflows for accurate cohort records.
Enterprise-grade authentication for every user role.
Enhanced account security with SMS and authenticator app support via Laravel Fortify.
Granular permissions for tutors, IQA, employers, learners, and administrators.
Capabilities we are building next — ask us for timelines on your priority items. These are not available in product demos today.
Validated ILR file generation from platform data (P0 funding spine).
Direct submission to ESFA Hub after export parity is proven.
Audit-ready evidence pack generator for funding and quality visits.
Automatic ILR record creation from enrolment form data.
Meeting invites, attendance, and recording access from within Oaks.
Role-specific AI dashboards for tutors, IQA, management, and quality teams.
Simulated inspection experience with structured feedback reports.
Context-aware assistant with conversation memory for learners and staff.
Interactive AI tutoring with personalised learning paths (in preview testing).
Adaptive quizzes and tests with real-time analytics.
Automated at-risk learner reports delivered to staff inboxes.
Digital gateway readiness declarations with coordinated sign-off.
Professional portfolio curation with KSB mapping for EPA readiness.
Document verification for secure learner identity confirmation.
Digital employer sign-off for EPA readiness with workflow tracking.
Standalone reasonable adjustments documentation and evidence collection.
Digital certificates and qualification record management.
Create and track quality improvement initiatives with action plans.
Comprehensive SAR reporting for quality assurance and inspection readiness.
Structured delivery planning with learning objectives and assessment mapping.
Structured learning journeys with modular content and progress tracking.
Audio learning content with a persistent player across the platform.
Video and text tutorials with a searchable knowledge base per role.
Mobile app for evidence capture when learners are off-network.
Passwordless authentication with WebAuthn passkeys.
Connect to MIS systems and custom integrations for data exchange.
Automated reminders for tutors to record sessions for quality compliance.
Oaks is not claiming full TMS replacement today. We win when your pain is gateway readiness, inconsistent KSB sign-off, and audit-proof delivery — with ILR export on the roadmap for one-system buyers.
Illustrative modular price comparison for your learner volume (same modules, verified date on page).